Trade Representation — Global Presence Without an Office
Opening a representative office abroad is every Vietnamese exporter’s dream, but operational costs — from office rental and local staffing to legal procedures — often exceed the financial capacity of most SMEs. The optimal solution is to use professional trade representative services.
RuBY Vietnam provides comprehensive trade representation, acting as your extended arm in international markets. We handle all commercial activities on your behalf — from prospecting clients and negotiating contracts to managing long-term partnerships — at a fraction of the cost of opening your own office.
Scope of Trade Representation
Sales Representation
Our local commercial specialists directly introduce products to distributors, agents, and retail chains in target markets. We attend business meetings, present product catalogs, provide samples, and negotiate preliminary partnership terms on your behalf.
Partner Relationship Management
Maintaining and developing relationships with existing partners through regular communication, periodic review meetings, market feedback collection, and timely resolution of arising issues.
Contract Negotiation
Conducting negotiations on critical distribution contract terms: pricing, MOQ, payment terms, return policies, exclusive distribution rights, and performance KPIs. Our negotiation team is trained in culture-specific negotiation styles.
Market Monitoring
Continuous tracking and reporting on market conditions: competitor activities, price fluctuations, emerging consumer trends, regulatory changes, and new business opportunities. Reports are delivered weekly or monthly as required.
After-sales Support
Handling partner complaints about product quality, delivery, packaging, etc. We act as mediators ensuring all issues are resolved quickly and professionally, maintaining your brand reputation internationally.
Operating Models
- Full-time representation: Dedicated specialist working 100% for your business in the target market.
- Part-time representation: Shared specialist between 2-3 non-competing businesses. Cost-effective for market entry.
- Project-based representation: Support for specific tasks like contract negotiation, fair participation, or market surveys.
Markets We Cover
- Europe: Germany, Netherlands, France, Italy, Spain
- North America: USA (NY, LA, Houston), Canada
- Northeast Asia: Japan (Tokyo, Osaka), South Korea (Seoul), Taiwan
- Southeast Asia: Thailand, Indonesia, Philippines, Singapore
- Middle East: UAE (Dubai), Saudi Arabia
Benefits vs. Opening Your Own Office
- Save 70-80% in costs
- Start in 2 weeks instead of 3-6 months
- Local expertise with native business culture understanding
- Flexible scaling up or down based on actual needs
- Zero risk — no long-term commitments required
Get Started Today
Global market presence has never been easier or more affordable. Contact RuBY Vietnam to find the best trade representation model for your business.
RuBY Vietnam — Your extended arm reaching the world.
